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Clerk IV (Misdemeanor)

October 04, 2013 - October 18, 2013
Location:New Braunfels, TX
Salary Range:Pay Group N5 $26,728.00/Year
Exempt/Non-Exempt:Non-Exempt
Employment Type:Full Time
Department:Criminal District Attorney (025)
Description:SUMMARY
This position assists the misdemeanor prosecutors in all aspects of misdemeanor prosecution. The individual will have daily contact with the public, governmental officials and other law enforcement agencies. A Clerk IV should have excellent secretarial skills and must be familiar with a variety of standard concepts, practices and procedures within the legal field with knowledge of the Texas Code of Criminal Procedure and the Texas Penal Code. The Clerk IV is responsible for preparing correspondence and legal documents such as complaint and information’s, motions to revoke, motions to adjudicate, judgments, and must solicit and compile pertinent data to facilitate the accurate and timely preparation of such legal documents for the misdemeanor prosecutors. The Clerk IV also answers the phone, routes calls to the appropriate person, and makes sure that all incoming documents are received by the appropriate misdemeanor prosecutor. The Clerk IV pulls and prepares the files for both jury and non-jury dockets, making sure that all documents are in the appropriate files, and must partner effectively with other Clerks to ensure high quality, dependable coverage at all times. A Clerk IV must always maintain confidentiality of privileged and sensitive data or information. This position is a backup for the receptionist.

SUPERVISION RECEIVED
Works under the general supervision of the Chief Misdemeanor Prosecutor

SUPERVISION EXERCISED
None generally.
Duties:ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Duties include the following:

1. MISDEMEANOR - INTAKE:
a. Receive misdemeanor cases.
b. Enter cases in software program.
c. Order necessary paperwork (Rap Sheets)
d. Coordinate with the prosecutors for witness list.
e. Prepare complaint, information, and file pleadings with the court.
f. Electronically file case and CJIS in Prosecutor.
g. Prepare dismissals for assigned attorney.
h. Prepare and file non-prosecution forms on JP cases and
i. Prepare paperwork for motions and settings for court.

2. PROBATION CASES:
a. Prepare and file paperwork for Misdemeanor Motion to Revoke Probation and Motion to Adjudicate.

3. EVIDENCE:
a. Request evidence from investigating agency and give to attorney with case .

4. MISCELLANEOUS DUTIES:
a. Help answer phones and direct calls as necessary.
b. Help coordinate calendar for assigned attorney.
c. Complete other duties as may be assigned.

5. JURY DOCKET:
a. Check jury lists for any prior criminal history of jurors.
b. Prepare posters, exhibits, etc. when necessary.
c. Send thank you letters to jurors.
d. Prepare judgments.
e. Assist the investigator with incoming calls regarding jury trial.

6. ASSIST ATTORNEY:
a. Compose and type letters.
b. Keep attorney up to date on any new documents or information received.
c. Perform other duties as directed by the misdemeanor prosecutors.


Note: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position and is assigned by the supervisor.
Qualifications:MANDATORY QUALIFICATIONS:

EDUCATION and/or EXPERIENCE

A high school diploma or GED is required and one (1) to two (2) years of experience. The individual should possess a thorough working knowledge of clerical and secretarial procedures and practices. Other specialized job requirements include good public relations skills, communication abilities, professional demeanor, use of a multi-line telephone, hands-on computer experience and excellent writing skills. Experience in criminal and civil law would be helpful but not required.

DESIRED MINIMUM QUALIFICATIONS:

LANGUAGE SKILLS
Ability to read and interpret documents such as statutes, rules, and judicial decisions. Ability to draft legal documents, such as briefs, pleadings, motions, and any discovery. Ability to communicate effectively with the public and persons in the legal system.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS
Legal Assistant certification preferred, but not required.


PHYSICAL DEMANDS
This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual will be required to work from 8:00 a.m. to 5:00 p.m. five days per week – hours could fluctuate depending on court or project. The office closes for lunch at 12:00 p.m. and reopens at 1:00 p.m. When covering for the receptionist the individual will be required to open the office at 8:00 a.m. and return from lunch no later than 1:00 p.m.

The noise level in the work environment is usually moderate.



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